One subcontractor record
Keep company information, contacts, project assignments, submitted evidence, and outreach history together instead of duplicating records across spreadsheets.
SUBCONTRACTOR INSURANCE TRACKING
Keep every subcontractor's insurance evidence tied to the work.
Subcontractor insurance tracking software organizes contractor records, project requirements, COIs, endorsements, review decisions, and expiration follow-up in one connected process.
It is the process of collecting insurance evidence from subcontractors, comparing it with applicable requirements, recording a human decision, and obtaining updated evidence before records expire.
Requirements by project
Record the coverages, limits, additional insured evidence, waiver conditions, and dates that apply to each project or scope of work.
Controlled document collection
Give subcontractors a secure link to submit PDF, JPG, or PNG evidence without creating a workspace account.
Human review decisions
Use extracted information to focus attention, compare it with the original document, and preserve the reason for approval or rejection.
Renewal follow-up
Begin reminders 90 days before the recorded expiration and keep each contact milestone visible to the team.
Operational visibility
See which assignments are compliant, approaching expiration, awaiting review, rejected, or missing acceptable evidence.
COMMON QUESTIONS
A practical subcontractor insurance workflow.
Is a COI enough to confirm every insurance requirement?
Not necessarily. A COI summarizes policy information, but requirements such as additional insured status or waiver wording may require supporting endorsements and qualified review.
Should one COI be reused for every project?
Evidence may support multiple assignments, but reviewers should still compare it with each project's specific entities, limits, endorsements, and work period.
Can software make the final compliance decision?
COIRoster helps organize and surface information. A qualified person remains responsible for the final decision.
How to track subcontractor COIs
Follow a detailed seven-step tracking process.
COI tracking for general contractors
See how insurance evidence fits the construction project workflow.